Quoting on autopilot for trade businesses
Enquiry in.
Priced estimate out.
QuoteCaptain reads each customer enquiry from email, your website form or the phone, and drafts a priced estimate. You check it, press Approve & Send, and your customer accepts online.
- Nothing to install
- You approve every estimate
- Built for 15 trades
“Hi, my front brakes are squealing on my Hilux, rego 123ABC. Can you give me a price?”
- Labour, 1.5 hours$180
- Front brake pad set$189
- Disc machining$89
Meet QuoteCaptain
Quoting shouldn’t eat your evenings
You’re on the tools when the phone rings and the inbox fills up. By the time you get back to people, some have gone elsewhere. QuoteCaptain has the estimate drafted and waiting, so you reply while the job is still yours.
About QuoteCaptain: what it does and how it helps your business.
Speaks your trade
Wording, fields and pricing rules are set up for your trade from the day you sign up.
- Automotive
- Plumbing
- Electrical
- Hot water and gas
- Air conditioning
- Building
- Carpentry
- Plastering
- Landscaping
- Mower repairs
- Car detailing
- Cleaning
- Labour hire
- Catering
- Architecture
How it works
From “can I get a price?” to an accepted job in four steps
An enquiry arrives
By email, your website form, or a call answered by the AI receptionist. All of them land in one place.
A priced draft is ready
Labour at your rate, parts and materials priced with your markup, shown as a low, mid and high range.
You approve and send
Check it, change anything you like, then one button emails the estimate under your business name.
The customer accepts online
They tap Accept or Decline on their phone. You get an email the moment they answer.
How to use QuoteCaptain: a practical walkthrough.
Watch the walkthrough
See a real enquiry become an estimate
Follow an enquiry from the moment it arrives, through pricing and your review, to the estimate your customer receives.
Modules
Start with quoting. Switch on more when you need it.
Quoting
Priced draft estimates, your dashboard, Approve & Send, and the customer Accept or Decline page.
AI Receptionist
Answers the phone when you can’t, takes the details and turns a service call into a draft estimate.
Diagnostics
A guided four-step fault finder that hands the repair straight to a new estimate.
Bookings
Customers pick a preferred day after accepting. You set jobs per day and confirm with one click.
Follow-up reminders
Polite nudges go out by themselves when a customer has not answered an estimate.
Text messages
Estimate ready, reminders and booking confirmations sent by SMS with a short link.
Invoicing export
Accepted estimates become invoice lines to copy, or a file ready to import into Xero.
Weekly numbers
A Monday email with estimates sent, accepted, declined and still waiting, plus your win rate.
What you get
Faster replies and a clear yes or no on every job
Less time on paperwork for you, and a simple page for your customer: a clear price and one big button.
- Customers accept or decline from a link, with no login and no app.
- A low, mid and high price range up front, so there are fewer surprises later.
- Every estimate in one dashboard: draft, sent, accepted or declined.
- Your rates, your rules: labour rate, minimum hours, markup and how long estimates stay valid.
What does the workshop get? The benefits for your business.
Pricing
Simple monthly pricing
Three plans, month to month. Cancel any time. Prices in AUD.
- Quoting, follow-up reminders, weekly numbers and invoicing export
- 100 enquiries a month included
- Everything in Quoting
- AI receptionist, 150 calls a month included
- Bookings
- 150 enquiries a month included
- Everything in Quoting + Receptionist
- Text messages, 150 a month included
- 250 enquiries a month included
- 300 receptionist calls a month included
Launch offer: no setup fee for the first 20 workshops. Add-ons: Workshop pack for automotive (Diagnostics and Service Schedules) $49 a month, text messages $19 a month, bookings $29 a month.
Common questions
Does it send prices without me seeing them?
No. Every estimate arrives as a draft. Nothing reaches your customer until you press Approve & Send.
What if the price isn’t right?
Change it before you send. Estimates use your own labour rate, minimum hours and markup, which you set once in Settings.
How do enquiries get in?
You get your own address, like yourname@quotecaptain.com.au. Point your website form at it, forward emails to it, or add the AI receptionist for phone calls.
Does it replace my job or accounting software?
No. QuoteCaptain handles the enquiry-to-accepted-estimate part. Keep using your current system for job cards and invoicing.
Do I need to install anything?
No. Your dashboard opens from a private link in any web browser, on your phone or your computer.
How does GST work?
Prices are shown as you enter them, so it works whether or not you’re GST registered. Your accounting software handles the GST side.